Luxe Wedding Coordination

Luxe Wedding Coordination Package

This package includes a number of meetings with a consultant before the wedding day to provide her with copies of your vendor contracts and contact information for everyone in the bridal party. In addition, a consultant will be available to you throughout the planning process to provide general advice and support before the big day to make planning less stressful.

On the day of the wedding, you will already have a close relationship with your coordinator and you’ll be able to relax and enjoy one of the biggest events you’ll ever host without asking your family and friends to “work” for you. It’s almost like an insurance policy—ensuring that the plans you made for your special day are executed just as you envisioned them.

Luxe Wedding Coordination (including Rehearsal)

  • Personalized to-do timeline
  • Vendor recommendations – budget and style specific
  • Monthly email check-in by consultant through planning process, with specific documents attached to aid in each planning step
  • Consultants available for general planning advice and contract review, via email and telephone

  • Includes up to three meetings with consultant prior to the rehearsal; one of these meetings will ideally be held at the wedding and reception site. The asterix (*) denotes items that will be mutually agreed upon during these meetings, other items will be delivered as noted.

  • Wedding Day Timeline preparation for bridal party members*
  • Schedule of Events prep for Ceremony and Reception, which will be implemented by consultant the day-of
  • Assigned Task List (for bridal party members and family) preparation*
  • Ceremony Outline (including processional and recessional)*
  • Vendor and Bridal Party Contact information*
  • Vendor Confirmation (week-of)
  • Staff member on-site for rehearsal coordination

  • Includes

  • Individualized ceremony information packets for each bridal party member, with itinerary & job lists
  • Rehearsal Direction
  • Consultant on-site from pre-ceremony through reception (up to ten hours)
  • Assistant consultant on-site for approximately five hours
  • Up to 2 additional assistants on-site (as needed)

  • Day-of Responsibilities

  • Oversee direction of schedule of events
  • Day-of vendor coordination
  • Bouquet, corsage and boutonnière coordination
  • Delivery of non-vendor items to ceremony or reception (such as programs, ceremonial objects, toasting glasses, cake and knife set, etc.)
  • Set-up coordination (flowers, decorations, table settings, gift and cake table, musicians, DJ, etc.)
  • Ceremony Coordination (ushering and hosting of guests before and after ceremony, overseeing of assigned ushers, organizing bridal party’s entrance/processional)
  • Photography Coordination (ensuring all family and bridal party members are organized and ready for photos, and that photos are completed on time)
  • Reception Coordination (organization and introduction of bridal party, receiving line, cocktail hour, seating for dinner, toasts, cake-cutting, first dance, bouquet and garter toss, etc.)
  • Band or DJ direction, including announcements and proper name pronunciation
  • Bridal Party emergency kit on-site

  • Additional Complimentary Services Available with Package

  • Assistance with floor plan and seating arrangements
  • Advisement of table cards, programs, and menu cards
  • Distribution of final vendor payments and gratuities day-of
  • Assistance contacting guests you have not received a RSVP from
  • Attendance at dress fitting for instructions on bustling of dress (schedule dependent)
  • Etiquette consultation
  • An Urban Affair bridal library borrowing privilege
  • Back to Coordination Packages Overview