“The Everything” Coordination Package

“The Everything” Wedding Planning and Coordination Package

“The Everything” includes just that – EVERYTHING your heart and mind desires from your wedding consultant. An Urban Affair consultant takes a client-focused approach to planning your wedding from “Yes” to “I Do”. You will share your vision with us and we will help you to create a comprehensive plan for meeting (then exceeding) your wildest dreams.

After the initial stages, we begin making appointments, convenient to your schedule, with ceremony and reception locations, photographers, musicians, floral/décor designers, custom stationers and more. Your consultant will attend and guide you in all of your meetings and review contracts with you so you are completely comfortable with all of the details before you sign the contracts.

On the day of the wedding, you will already have a close relationship with your coordinator and you’ll be able to relax and enjoy one of the biggest events you’ll ever host without asking your family and friends to “work” for you. It’s almost like an insurance policy—ensuring that the details you carefully chose for your special day are executed just as you envisioned them.

“The Everything” (including day-of coordination & rehearsal)

  • Full direction of wedding planning and coordination, including research, referrals to & meetings with vendors (consultant will attend meetings)
  • Up to 3 off-site or in-office meetings per vendor, unlimited phone calls and emails regarding the ceremony and reception plans
  • Consultant follows an appropriate planning timeframe, guiding the client through the planning process, and is available to the bride and groom through all aspects of planning

  • Includes

  • Theme development
  • Budget preparation
  • Budget coaching
  • Ceremony location research & selection
  • Reception location research & selection
  • Vendor research & selection (consultant will schedule multiple vendor meetings per day to say time for clients)
  • Day-of Coordination (please see below for detailed list)
  • For out-of-town clients, the consultant will provide transportation to and from various meeting during their stay
  • Regularly scheduled updates and “action steps” laid out for client to promote smooth communication
  • Staff member on-site for rehearsal coordination
  • Individualized ceremony information packets for each bridal party member, with itinerary & job lists
  • Rehearsal direction
  • Consultant on-site from pre-ceremony through reception (up to ten hours)
  • Assistant consultant on-site for approximately five hours
  • Up to 2 additional assistants on-site (as needed)

  • Day-of Responsibilities

  • Oversee direction of schedule of events
  • Day-of vendor coordination
  • Bouquet, corsage and boutonnière coordination
  • Delivery of non-vendor items to ceremony or reception (such as programs, ceremonial objects, toasting glasses, cake and knife set, etc.)
  • Set-up coordination (flowers, decorations, table settings, gift and cake table, musicians, DJ, etc.)
  • Ceremony Coordination (ushering and hosting of guests before and after ceremony, overseeing of assigned ushers, organizing bridal party’s entrance/processional)
  • Photography Coordination (ensuring all family and bridal party members are organized and ready for photos, and that photos are completed on time)
  • Reception Coordination (organization and introduction of bridal party, receiving line, cocktail hour, seating for dinner, toasts, cake-cutting, first dance, bouquet and garter toss, etc.)
  • Band or DJ direction, including announcements and proper name pronunciation
  • Bridal Party emergency kit on-site

  • Additional Complimentary Services Available with Package

  • Assistance with floor plan and seating arrangements
  • Advisement of table cards, programs, and menu cards
  • Distribution of final vendor payments and gratuities day-of
  • Assistance contacting guests you have not received a RSVP from
  • Attendance at dress fitting for instructions on bustling of dress (schedule dependent)
  • Etiquette consultation
  • An Urban Affair bridal library borrowing privilege
  • Back to Coordination Packages Overview